Guests management coordinator

Functie

Team/division description:

Within the Olympic Paralympic division (OPD) responsible to deliver the Paris 2024 Games and leverage our partnership, the Engagement team aims to bring to life our shift from a car company to a mobility company. Paris 2024 will be a unique opportunity to show the world our vision of future mobility (electrification, hydrogen society...). Through activations on the journey to, as well as during the Games, we want to increase our brand reputation externally and generate pride internally.

Your responsibilities:

Support the Hospitality & Engagement team in the development of Hospitality programmes for the Toyota guests (internal & external stakeholders) Pre-Games and During Games OLY and PARA.

More concretely, you will support the team on:

⦁ Preparation of Guests 1-day accesses/policy/Registration creation for different Toyota venues and Guest management for defined day access.

⦁ Coordination of Physical assets /logistic from Japan, USA etc to Paris

⦁ Assist the Hospitality/ Engagement team with additional activities (guest management on site, communication, F&B etc.)

⦁ Pre games planning and On-site operations during the Games ad-hoc

Jouw profiel

Your profile:

⦁ You have good knowledge/experience on events: Logistics for the assets / Operations/Transport etc

⦁ Structured, Process driven

⦁ You are fluent in English (Toyota Motor Europe business language). French is mandatory

⦁ You are willing to travel and flexible (regular trips to Paris, approx. twice a month for 3 days)

⦁ You have a strong sense of collaboration.

⦁ You apply a critical mind and have a Challenging, Creative, Positive mindset

⦁ You adapt your communication style and content to various stakeholders

You have a Toyota DNA, this means you demonstrate/show the following behaviours:

Courage: you are ready to let go of the easy path to reach challenging targets

Collaboration: you are a team player, respectful and inclusive in your style and you take a customer-oriented approach

Creativity: your passion drives you to explore innovative ideas and challenge the impossible

Curiosity: you combine imagination and fact-based observation

Coaching: you share knowledge and feedback with your colleagues and celebrate each other’s success

• Een dienst of een organisatie leiden
• Economische en strategische belangen van de dienst of een organisatie bij politieke en administratieve organisaties promoten
• Een aanbod ontwikkelen van publicaties op uiteenlopende communicatiedragers
• Communicatiedragers ontwikkelen: Audiovisueel materiaal (telefonische kranten, telematicakranten, films, ...)
• De logistieke uitvoering van communicatieacties, -producten en -dragers plannen (verspreiding, expositie, distributie, …)
• De kwaliteit van de verspreide informatie controleren
• Schriftelijke, visuele of audiovisuele communicatieproducten uitwerken
• Een partnernetwerk uitbouwen
  Informatie over de sector, reglementeringen, technische informatie en mediaverslaggeving opvolgen
• Schriftelijke communicatiedragers opstellen: Nieuwsbrief, e-nieuwsbrief (mailings)
• Communicatiedragers ontwikkelen: Beeldmateriaal (tekeningen, logo's, grafisch charter, ...)
• Communicatiedragers ontwikkelen: Multimedia (cd-rom, webpagina, ...)
• Publicrelationsacties, informatieverspreiding en promotieacties opzetten
• Schriftelijke communicatiedragers opstellen: Tijdschriften, persdossiers, persoverzicht
• Interne diensten adviseren en technisch ondersteunen bij hun communicatieacties
• Meewerken aan presentaties, lezingen, geleide bezoeken voor klanten, partners, …
• Leveranciers of dienstverleners selecteren
  Onderhandelen over contractvoorwaarden
  De geleverde diensten of producten controleren
• Het communicatiebeleid van de organisatie bepalen
  Het budget en de uitgaven van de communicatieacties vastleggen
• De communicatie voorbereiden (inhoud verzamelen, evalueren, selecteren, opstellen, ...)
• Gegevens van de activiteiten actualiseren (stuurbordgegevens, statistieken, …) en rapporten van communicatieacties opmaken
• Schriftelijke communicatiedragers opstellen: Catalogi, brochures, affiches
• Schriftelijke communicatiedragers opstellen: Jaarlijkse balans, jaarverslag
• Schriftelijke communicatiedragers opstellen: Toespraken
• Sociale media-toepassingen inzetten in professionele processen
• Schriftelijke communicatiedragers opstellen: Persberichten
• Communicatiedragers ontwikkelen: Sociale mediaprofielen
• De inhoud van een website beheren
• Schriftelijke communicatiedragers opstellen: Intern publicatieblad, interne nota's

Aanbod

TOYOTA is one of the world’s largest automobile manufacturers and a leading global corporation. Founded in 1937. Toyota now sells vehicles in 170 countries and employs over 350.000 people. Based in Brussels, Belgium, and staffed by 2.700 people and more than 60 nationalities, Toyota Motor Europe (TME) handles the wholesale marketing of Toyota and Lexus vehicles, parts & accessories, and manages Toyota’s European R&D, manufacturing, and engineering operations.

We are excited to be transforming into a mobility company focusing on bringing even more happiness to our customers through various mobility solutions.

Toyota offers a comprehensive remuneration package, including interesting extra-legal benefits. We provide flexibility to take care of both your career and your personal life by providing hybrid work environment with structural possibility to both work from home & collaborate in the office.

At Toyota Motor Europe, we are committed to providing equal employment opportunity to all. All our recruitment decisions are based on the individual and their qualifications along with the job requirements. The selection process is without regard to nationality, sexual orientation, gender identity or expression, date of birth, religion, ethnicity, disability or other personal characteristics. We do not tolerate harassment or discrimination as our individual experiences and overall diversity is our key strength. Together we have the power to make a positive change and go beyond the ordinary.

If you need any specific consideration for the interview process due to disability or any other reason, please let the recruiter know.

Contract:

Interim contract (weekly renewed)

Start date: 22/04/2024

Expected end date: 10/09/2024

Full time

Hybrid : Toyota Motor Europe Head Office in Evere and possibility for home office. Willing to travel to Paris on regular basis.

Solliciteren

Start People Inhouse Toyota - Evere
02/527.19.59